The key duties of the position include:

The Role

The APS 5 Project Support Officer will work within a structured, multi-functional portfolio office within Intelligence Capability Division (ICD). The APS 5 Project Support Officer will support the Division in line with Defence policies and governance. In addition, the role contributes to planning, reporting, finance, procurement, scheduling, test and evaluation, and administrative activities.

This role supports the Division by:

Assisting in the development and maintenance of project planning and performance processes
Preparing briefs, correspondence, reports, and inputs to committee submissions
Interpreting information from multiple sources and presenting it clearly and accurately
Collaborating with internal and external stakeholders to provide timely, professional support
Engaging stakeholders at the working level to understand requirements and support outcomes
Identifying and escalating risks and issues, and contributing practical solutions
Adapting to changing priorities while applying established processes

About our Team

We are a fully integrated civilian-military workforce and draw on high quality and motivated people from diverse backgrounds and academic disciplines who embody Defence and Australian Public Service values. We offer a range of formal and informal professional development opportunities.

ICD manage and coordinate intelligence enterprise capability and support functions on behalf of the Chief of Defence Intelligence. The mission is to deliver integrated enterprise intelligence capability, including the management and development of the intelligence workforce. The portfolio office within ICD provides centralised guidance and support across the ICD projects to ensure success through alignment with Defence priorities and the One Defence Capability System.

Our Ideal Candidate

The ideal candidate is a well-organised and adaptable professional who thrives in a structured, multi-functional portfolio office environment. They have experience supporting project activities, with a willingness to be exposed to functions such as reporting, finance, procurement, scheduling, test and evaluation, governance, and administration.

The candidate supports the development and maintenance of project planning and performance processes in line with Defence policies, procedures, and governance requirements.

With strong attention to detail, they are able to research and draft briefs, correspondence, and reports for review, including inputs to submissions for committee consideration. They can interpret information from a range of sources and present it clearly and accurately.

The candidate works collaboratively as part of a team, building effective working relationships across internal and external stakeholders. They engage with stakeholders at a working level, seeking to understand expectations and providing timely and professional support.

They identify issues and risks within their area of responsibility and escalate as appropriate, providing well-considered suggestions to support resolution. They are responsive to changing priorities and are able to apply and adapt established processes under guidance.

Above all, they demonstrate APS values and behaviours, including accountability, professionalism, and a commitment to delivering accurate and reliable project support within a Defence environment.

Eligibility

Security Clearance

Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1".

Position Notes

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers